Business Value & Product Documentation
Confidential — For Pitch & Onboarding Use
InviteFlo is an all-in-one digital invitation and event management platform designed for event hosts, planners, and organizations. It replaces paper invites, manual guest tracking, and scattered communication tools with a single, elegant web-based system.
InviteFlo eliminates all of this.
| Audience | Use Case |
|---|---|
| Wedding planners & couples | Send beautiful digital wedding invitations, track RSVPs, manage seating |
| Churches & religious orgs | Organize events, manage congregation RSVPs |
| Corporate event teams | Product launches, conferences, company gatherings |
| Birthday & social hosts | Birthday parties, baby showers, anniversary events |
| Community organizers | Town halls, fundraisers, graduations |
AI-Powered Invitation Design
Hosts generate stunning, event-specific invitation cards using AI image generation with a drag-and-drop card editor. No designer needed — professional-quality invitations in minutes.
Multi-Channel Delivery (Email & SMS)
Send invitations via Email and/or SMS with scheduling support. Individual delivery tracking per guest. Reach guests on their preferred channel, with proof of delivery.
Digital RSVP System
Every guest gets a unique, personalized RSVP link. Captures dietary preferences, meal choices, plus-ones, and custom answers. Real-time RSVP dashboard — no more chasing guests.
Guest List Management
Import via CSV or add individually. Organize into groups (Family, Friends, VIP, etc.). Filter, search, and export guest lists with full attendance visibility.
Automated Reminder Sequences
Set up automated email/SMS reminders targeting specific audiences (pending RSVPs, attending, all). Higher response rates without manual effort.
QR Code Check-In
Every guest has a unique QR code. Staff scan at the door for instant check-in. Self check-in kiosk mode available. Eliminates paper lists — fast, professional, contactless.
Hotel Recommendations
Automatically suggest nearby hotels to out-of-town guests via Agoda integration. A premium hospitality touch guests remember.
Guest Photo Portal
Guests view and upload event photos through a shared portal, creating a collaborative memory album extending engagement beyond the event.
Real-Time Analytics & Dashboard
Live RSVP counts, attendance rates, delivery stats, and per-project breakdowns. Data-driven event planning — know your numbers before the day arrives.
Task & Project Management
Assign tasks to team members with due dates, priorities, and file attachments. Automated notifications keep the entire planning team aligned.
Flexible Billing & Plans
Per-project pricing based on guest count, delivery channels, and duration. Stripe-powered secure checkout. Pay only for what you use — scales from small gatherings to large events.
Sign Up → Create Organization/Tenant
Create a New Invitation Project (Wedding, Birthday, Corporate, etc.)
Design the Invitation Card (AI-generated or custom upload)
Add Event Details (date, venue, itinerary, restrictions)
Import or Add Guest List
Choose Delivery Method (Email / SMS / Both) & Pay
Invitations Sent Automatically to All Guests
Guests RSVP via Personalized Link
Host Monitors RSVPs in Real Time
Automated Reminders Go Out to Pending Guests
Table Numbers / Final Details Sent Pre-Event
QR Code Check-In on Event Day
Post-Event Photo Portal Shared with Guests
| Feature | InviteFlo | Paper / WhatsApp | Generic Email |
|---|---|---|---|
| AI invitation design | ✅ | ❌ | ❌ |
| Personalized RSVP links | ✅ | ❌ | ❌ |
| SMS + Email delivery | ✅ | Partial | Email only |
| Real-time RSVP tracking | ✅ | ❌ | ❌ |
| QR code check-in | ✅ | ❌ | ❌ |
| Automated reminders | ✅ | ❌ | Partial |
| Hotel recommendations | ✅ | ❌ | ❌ |
| Guest photo portal | ✅ | ❌ | ❌ |
| Multi-event management | ✅ | ❌ | ❌ |
"InviteFlo turns the stress of event invitations into a seamless, professional experience. From AI-designed cards to real-time RSVP tracking, automated reminders, and QR check-in — everything you need to run a successful event is in one place. No spreadsheets. No chasing guests. Just beautiful events, delivered."